Administration Worker - Enniscorthy, Wexford

Enniscorthy, Co. Wexford.

General Information

What will the Administration Worker do?

The postholder will provide an efficient and flexible administrative support service to the Wexford Service in an integrated way with the wider organisation.

 


Job Description

Post: Administration Worker
Location: Enniscorthy & North Wexford
Responsible to: Project Leader
Works with: Other staff and service users

        

Job Purpose

To provide an efficient and flexible administrative support service to the project in an integrated way with the wider organisation.

Core Job Requirements

  • To respond in an efficient friendly and appropriate manner to all communications with the office i.e. post, e-mail, telephone and fax and in person.
  • To provide administrative support to the service utilising relevant IT packages, ensuring documents are presented and formatted to a high standard.
  • To maintain an up to date and effective filing system.
  • To maintain an efficient, accurate and up to date financial, Human Resource and stock/ inventory recording system as appropriate.
  • To gather information statistics and prepare reports as required, including administration of databases as appropriate to the role.
  • To supervise students and volunteers where necessary and to ensure they are aware of all Barnardos policies and compile placement reports as appropriate.
  • To be vigilant to any concerns regarding the protection and welfare of children and to bring them to the attention of your designated person in a timely manner, in keeping with the Barnardos Child Protection policy.

Requirements specific to the post

  • Excellent communication and handover between the two administration workers in this service.

Requirements of all Barnardos staff

  • Commitment to the purpose of Barnardos and to work within the values, policies and procedures of the organisation and in the context of current legislation and regulations
  • To participate in regular supervision with your line manager
  • To actively participate in team and staff meetings and service reviews/ evaluations and to contribute to the development of policy and practice with your area of work and within Barnardos as a whole
  • To report any area of concern to your line manager in a timely manner
  • To show reasonable flexibility in relation to hours of attendance to meet the needs of the work. Work during unsocial hours may be required. 
  • Have a flexible approach to the work in response to organisational change, development and review of best practice. 
  • Participate in and engage with a performance management programme.
  • Identify training needs with your line manager and participate in training opportunities appropriate to the role
  • To be vigilant to any Health, Safety and Welfare risks in the workplace and bring any concerns to the attention of your line manager or local Health and Safety Officer 
  • To be vigilant to any concerns regarding the protection and welfare of children and to bring them to the attention of the Barnardos Designated Person in a timely manner, in keeping with the Barnardos Child Protection policies. 
  • To participate in the efficient flow of information within the organisation by sharing and seeking information as appropriate
  • To undertake other duties as may be requested by the line manager from time to time
  • To undertake your work in a manner that is friendly, flexible and informal.

Note: This Job Description will be reviewed and updated in line with the needs of the work.

 


Person Specification

Personal attributes

  • Good communications and interpersonal skills
  • Awareness of confidentiality and the ability to deal with sensitive queries
  • Teamwork required and the ability to work in collaboration with others
  • Ability to work on own initiative and to consult where appropriate
  • Ability to prioritise competing demand
  • Flexibility and adaptability in terms of tasks and time is essential for this post.

Experience

Minimum of two year’s directly relevant administration experience essential.

Qualifications

Junior Cert or equivalent minimum level of education.

A working ability in IT Systems, word processing and finance skills are essential.

The postholder is initially assigned to work in the Enniscorthy and North Wexford service but may be required in the future to work in other project(s) in the Wexford area in line with organisational needs.


Application Procedure

Applicants must complete this application form and submit it through our website before the closing date.

Applicants may also attach a CV or other supplementary information in respect of our application.

Attaching a CV alone will result in the applicant not being considered for shortlisting. 

Shortlisting will apply

Candidates who are moved to the 2nd stage of our Recruitment process are required to complete a medical questionnaire and the E-Vetting process. References will be taken up at this stage.

All documentation received by Barnardos in relation to job applications  will be processed in accordance with the Data Protection Acts, 1988 and 2003. The information will only be used by Barnardos  in the processing of job applications and for ongoing administrative purposes with job candidates.  To make a request under the Data Protection Acts, please submit a request in writing to: Data Protection Executive, Barnardos  National Office,  Christchurch Square, Dublin 8 or email dataprotection@barnardos.ie