Vetting Service Update : September 2017
How long does Vetting take?
Currently the processing time is 4-6 weeks. We are working to improve on this in the future once we have cleared the backlog.
However, over 40% of requests for vetting have paperwork missing or include forms that are filled in incorrectly which slow the process and increases administration. To avoid unnecessary delays Barnardos urges organisations to read the information pack provided carefully and to use the Check List provided in the pack each time you forward a request for vetting.
In addition, over 10% of vetting invitations expire without the applicant completing the on line form. Often this is due to an incorrect email address being given by the applicant on the Invitation form. Therefore, once the process is started, organisations are advised to keep in touch with the applicant to ensure that they have received an email from the NVB and they complete the online application without delay.
The applicant can track the progress of their application at every stage of the process.
Who can Register with Barnardos’ Service?
At the request of the Department of Children and Youth Affairs (DCYA), Barnardos is assisting in the processing of Garda Vetting applications for a number groups/organisations who are not directly registered with the National Vetting Bureau (NVB). If you are not already registered with Barnardos, please contact us directly by telephone, email or letter (contact details below) in order to establish if we will be able to assist your organisation/group with your vetting requirements. Organisations accessing vetting through Barnardos’ Vetting Service will then receive an Information Guidance Pack and the necessary forms to start the process
What is the process?
- Barnardos receives the invitation form (NVB1) and confirmation from the registered organisation that they have confirmed the applicant’s Identity.
- Barnardos checks the paperwork and enters the details into the e-vetting system provided by the NVB.
- The applicant will then receive a link via email from evetting.donotreply@ garda.ie inviting them to complete their application online. Barnardos would urge applicants to fill this form in asap so that the NVB can commence their vetting check.
- Once the applicant completes the online form, Barnardos’ Vetting Service has to review the form on the e-vetting system before submitting it to the NVB for processing. Delays can be caused at this stage by omitting post codes for addresses in Northern Ireland or entering incomplete addresses, for example omitting house numbers where applicable.
- Once the NVB completes their vetting checks the results will be available on the e-vetting system for Barnardos to print and post out to the organisation who submitted the request.
How can I contact Barnardos’ Vetting Service?
You can contact the service by telephone:
021 4547060 (9.30 to 1.00 a.m. & 2.00 – 4.30 p.m.)
by email to firstname.lastname@example.org
by letter to:
Advice to Applicants
Applicants with queries about the process should contact the organisation that has requested them to complete the Garda Vetting process. The National Vetting Bureau does not deal directly with applicants for vetting.
Barnardos Vetting Service also only communicates with the registered organisation who has forwarded the forms.
However, the following tips may help to avoid some common causes of delays :
- When completing the Invitation form (NVB1) please make sure your email address is legible and correct.
- If you have included numbers in your email address make sure they are clearly distinguishable from letters, e.g. the number zero O can easily be read as the letter O.
- If your email address includes a dot or dash or underscore, please make sure to include it on in your email address on the invitation form
- When completing the invitation form you must put a tick in the box beside your signature and you must include the date you signed the form. (Common mistakes include entering your year of birth beside your signature rather than the current year.)
- When logging into the e-vetting system make sure you do not put a space at the end of your email address as this will give an “invalid email address” message
- If you have any queries when completing the online form, there is a User Guide provided by the National Vetting Bureau on their website https://vetting.garda.ie/Content/UserGuides/en/UserGuide.pdf