Barnardos (Republic of Ireland) is a Company Limited by Guarantee (CLG), registered at 4 Christchurch Square, Dublin 8.
This privacy statement outlines how Barnardos manages the information you provide, while you use this site, in compliance with data protection legislation.
The type of information we collect may include personal data which identifies you or can be used to identify or contact you. This includes name, postal or email address, telephone number and other contact information you provide on our online forms. Such information is only collected from you if you voluntarily submit it to us via our website.
If you make a donation or a purchase on the website you will be asked to provide your credit/debit card number, we do not receive these details, they are encrypted using Secure Sockets Layer ("SSL Software") and are transmitted directly to our payment providers Worldnet (Donations) and Global Payments (Shop purchases).
If you set up a direct debit donation we will require your BIC and IBAN numbers.
If you join our library service we will also keep a record of your borrowings from the library.
We process the personal data you provide to us for the following purposes:
You can unsubscribe from our mailing lists and eNewsletter at any time, by clicking on the 'update preferences or unsubscribe' link at the foot of the email, this link appears on every eNewsletter we send out.
Barnardos will process your personal data based on the following grounds:
Barnardos does not carry out automated decision making. We analyse the outcomes of our fundraising campaigns, appeals and engagement with you. This allows us to understand how our campaigns work, enables us to make appropriate requests from you and ensure that communications with you are relevant. We also carry out research on publicly available data to understand our different types of donors to support our fundraising strategy.
You can opt out of your personal data being used for this type of analysis by contacting our Donor Support Team (email: [email protected]) or our Data Protection Executive, contact details below.
All documentation received by Barnardos in relation to job applications will be processed in accordance with Data Protection legislation. The information will only be used by Barnardos for its legitimate interests, in the processing of job applications and for ongoing administrative purposes with job candidates. If you are offered a job by Barnardos this information will be added to your employee file, otherwise it will be retained for a year from close of the application process.
Barnardos holds personal data for a range of time periods, these are guided by our statutory requirements for certain data (e.g. financial records, employment records or health and safety records), our contractual obligations and our business and risk management requirements.
We will not trade your personal details with third parties.
We may share your information with selected third parties including:
Where data is transferred to another party, we ensure appropriate technical and organisational safeguards are used to protect your personal data.
The data that we collect from you may be transferred to, and stored at, a destination outside the European Economic Area ("EEA"). It may also be processed by staff operating outside the EEA who work for us or for one of our suppliers. In order to safeguard your information we will make any such transfers in strict compliance with data protection legislation with all appropriate contractual arrangements (Privacy Shield, Binding Corporate Rules, or Model Contracts) will be in place. By submitting your personal data for such purposes, you agree to this transfer, storing or processing. Barnardos will take all reasonable steps necessary to ensure that your personal data is processed securely and in accordance with this Privacy Statement.
All information you provide to us is stored on secure servers. Any payment transactions will be encrypted using SSL technology. Where we have given you (or where you have chosen) a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share your password with anyone.
Your personal data is held on a secure server hosted by our hosting service provider, Blacknight. The nature of the Internet is such that we cannot 100% guarantee or warrant the security of any information you transmit to us via the Internet to be secure. However, once we receive your personal data we take all reasonable technical and organisational measures to protect personal data from loss, misuse, alteration or destruction and to prevent any unauthorised or unlawful disclosure or processing.
As you use this website technical details in connection with visits to this website are logged by our internet service provider for statistical purposes. No information is collected that could be used by us to identify website visitors. The technical details logged are confined to the following items:
Under data protection legislation you have the following rights;
In order to exercise your rights please put your request in writing to the manager of the project you are attending or to our Data Protection Liaison - [email protected].
You also have the right to lodge a complaint to the office of the Data Protection Commission.
Outlined below are the main retention periods established by Barnardos:
Children Services records – 35 years, based on the 2015 English case on the retention period for a child protection information, R(C) v Northumberland County Council (NCC) and information Commissioner’s Office (Interested Party)
Financial records – 12 years, based on the 6 year statutory requirement for keeping records plus 6 to cover grants that run over five years – this will also cover EU retention rules should this apply.
HR and Pension records – 70 years, to cover the lifetime of an employee from the point they join the organisation.
Fundraising records – 20 years based on the business need to be able to understand a donor’s history should they re-engage with Barnardos.
General information (i.e. information that does not fit into the categories above) – 12 years based on the period used for financial records for ease of archiving and destruction of records.
Some information may be kept permanently – this retention period can only be selected in cases where there is a business need to keep records indefinitely
Please contact us if you have any questions regarding this privacy statement or your personal data using the information below:
Data Protection Liaison, Barnardos National Office, Christchurch Square, Dublin 8, D08 DT63
Email: [email protected]
Phone: (01) 453 0355
This Privacy Statement will be the subject of change, please check our website frequently to see recent changes.